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Liss + Laura Tasks:

• Mail Invitations — Due 8/16/26
  Note: Recommended RSVP date is 4 weeks prior to the wedding (10/11/26).

• Send ceremony details and ceremony standing order for the bridal party, processional & recessional order and reserved seating to Alexis — Due 9/27/26

• Make final decisions on people giving speeches/toasts & send names & toast order to Alexis — Due 9/27/26

• Purchase the following items, as needed:

  • Table Numbers

  • Seating Chart

  • Misc Signage (Welcome Sign, bar signs, guest book signs)

  • Guest Book

  • Card box

  • Toasting flutes

  • Favors and packaging

  • Welcome bags + supplies

  • Cake Knife (or ask caterer if they have one)

• Create a photo shot list for any group and family photos & send to Alexis — Due 10/11/26

• Finalize songs list for ceremony & reception moments & send to Alexis — Due 10/11/26

• Processional

• Recessional

• Newlywed Introduction (Reception)

• Cake Cutting

• First Dance

• Last Dance

• Complete BURST Docs — Due 10/11/26

  • Decor Agreement

  • Decor Instructions

  • Final Stages

  • WWYD

  • Wedding Day Surprises
    Note: This is always the scary one for newer clients that don't know us well yet. Most of the items on here (chair/table setting, trash, mopping, etc) are covered by your caterer. These are only on here to protect us in the event we incur expenses (errands, overtime for late closes because of caterer not following venue rules, etc) or need to bring on additional staffing than what is covered in your package (2 total including Planner). In 10 years we've had to use the CC on this form once.

• Purchase gifts and cards for your Wedding Parties — Due 10/11/26

• Purchase gifts for parents to thank them for their support — Due 10/11/26

• Designate ushers for the ceremony & send names to Alexis, if desired — Due 10/11/26

• Follow up with guests who have not RSVP’d — Due 10/18/26

• Finalize Day of Stationery — Due 10/25/26

• Finalize Seating Chart + send to Alexis — Due 10/25/26

• Send final guest count to Alexis — Due 10/25/26

• Decide what to do with centerpieces at the end of the reception & communicate with Alexis — Due 10/25/26

• Assign a designated person to take home any left over cake at the end of the night — Due 10/25/26

• Obtain a marriage license (effective 60 days prior to wedding) — Due 10/25/26

• Approve finalized timeline — Due 10/29/26

Payments Due:

Alexis Tasks:

• Confirm rehearsal time with venue — Due 9/27/26

• Send updated timeline with revisions from walk through — Due 10/9/26

• Send drafted floor plan to Liss + Laura for approval — Due 10/9/26

• Update timeline with confirmed vendor arrival times & getting ready schedule — Due 10/11/26

• Send estimate counts to Florist — Due 10/11/26

• Send song list to DJ, once received from Liss + Laura — Due 10/18/26

• Send photo list to photographer, once received from Liss + Laura — Due 10/18/26

• Send finalized timeline & floor plan to Liss + Laura for approval — Due 10/25/26

• Send final guest count to baker — Due 10/29/26

• Send final guest count to caterer — Due 10/29/26

• Send final counts to florist — Due 10/29/26

• Send vendor meal count to caterer — Due 10/29/26

• Send finalized timeline & floor plan to all vendors — Due 11/1/26

• Create set up timeline for BURST assistants — Due 11/1/26

• Assign assistant roles & start times/end times — Due 11/1/26

• Present BURST Plan at Team Meeting — Due 11/3/26

• Host final wrap call w/ Liss + Laura — Due 11/3/26